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Executive Assistant

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Job Details

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Employment Type

Full time

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Industry

Manufacturing

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Salary

AED 6000 - 7000

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Location

Dubai, United Arab Emirates

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Job Posted Time

February 13, 2024

Job Description

Requirements

  • At least 5 or more Years of Experience as Executive Assistant
  • All Others Terms and Conditions as per UAE Federal Labor Law.
  • Good Poise and should be Presentable.
  • Good command over spoken and written English.
  • Computer literacy.
  • Well versed with Business equipment, Microsoft Word, Excel and Outlook.

Duties and Responsibilities

  • Being the point of contact for general communications with their boss.
  • Answering calls and routing them to the right person.
  • Making travel arrangements for the chairman and keeping track of their itineraries.
  • Planning and scheduling meetings of the chairman.
  • Recording the meeting (if required).
  • Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
  • Compiling expense reports of the chairman.
  • Handling memos, reports, invoices, and related documents, including sensitive information.
  • Keeping confidential information.
  • Screening visitors and deciding if they should be allowed to meet with the chairman.
  • Going through the incoming documents (memos, invoices) and redistributing them.
  • Office duties such as sourcing office supplies and handling the filing system.
  • Handling and redistributing faxes and emails.
  • Providing complete administrative support for the boss.
  • Managing and recording the supply needs of the chairmans office.
  • Acting as a virtual assistant.
  • Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.
  • Bring more experience, tactical thinking, and proactivity when it comes to coming up with solutions to complex problems.
  • It might also have to travel with the boss to assist with tasks during the trip.